A digital workplace refers to a virtual space where employees can communicate and share ideas. It includes all technology used by employees in the office. However, with so many apps and software in the market, it can be a bit confusing. Below are a few guidelines to clear the air and help you create the perfect digital workplace.
- Inform Your Employees
Since employees are the ones that are going to use the technology, you have to find out their thoughts on the matter. Schedule a meeting with members of your management team. During the meeting, ask them about the challenges they face in the current workplace. Ask them for technical solutions and recommendations to those problems. What kind of technology do they wish they had?
Write down their suggestions and ask them to seek the same input from team members. Employee input gives you a better picture of what your employees need. Instead of copying what others are doing, you’ll create a personalized digital strategy for your company.
- Promote Collaboration
Connectivity and communication are the foundation for creating an effective digital workplace. That’s why you should promote social interactions online. As a leader, you have to set the pace. Instead of sending individual emails to team members, use the co-working platforms to communicate. That way, everyone that’s involved can see the message and pitch their ideas about how to improve the situation. Encourage your team members to post their questions on the platform. This strategy improves the relationship between team members and brings them closer together.
- Get the Support of Stakeholders
However, before you invest in digital equipment, you have to sell the idea to shareholders and employees. Every worker has their opinion about how to do things. It’s your job as the managing director to bring those ideas together and align them with the goals of the organization. Create a vision that everyone will want to be part of.
When you convince stakeholders to support your digital strategy, you minimize resistance. As a result, employees will be more accepting of the new changes.
- Use Gamification
Gamification in the workplace is becoming more popular because it motivates employees and boosts productivity. There are two elements of a digital workplace: technology and employees. Gamification improves employee experience.
An example of gamification is whereby you give employees badges for posting on the online co-working platform. You can create a badge for the best answer or most consistent respondent. Human beings have an innate desire for quick rewards. They value recognition because it makes them feel appreciated. Gamification motivates employees by providing them with instant rewards and gratification.
- Equipment Assessment
Setting digital goals for your organization is only half of the work. The other half comes from looking at what you currently have. Perform an equipment analysis of everything that you have. Can you re-use some of the equipment? Re-using machinery can help you save money. You should also consider the cost of maintenance. For example, do you really need servers in the office? Why can’t you subscribe to cloud services?
- Improve the Remote Experience
With so many employees working from home now, it’s hard to ignore the importance of remote work. As you create the digital workplace, think about ways that you can improve the remote working experience.
Implement network safety procedures to safeguard crucial company information as employees work remotely. The security measures will make sure the employee can access the office intranet from anywhere without putting the business at risk.
- Direct Delivery
Talk to manufacturers and suppliers to see if they can deliver the new equipment directly to the office. Give them your specifications so that the machines are shipped with all the important applications. When you simplify device delivery, you reduce the waiting time. Employees don’t have to wait for days to get the new devices. As a result, the productivity rate increases.
Another advantage of getting the goods delivered directly from the supplier is assured quality. The manufacturer will give you a warranty to protect you from malfunctions.
Use the above tips to build an effective digital workplace and be part of the ongoing change. The main advantage of a digital workplace is better access to information. Your business will always be in the know when it comes to the latest trends. As a result, your company will be more innovative and forward-thinking.